CONSTITUTIONS

1. Name: The Name of Society /Academy:

UNITED ACADEMY OF PULMONARY MEDICINE

Herein, after called academy.

2. Year: Shall mean the period from 1 April to 31 March, shall correspond to the financial year as government of India and or as modified from time to time.
3. Registered Office: The registered Head office for the academy shall be at JAIPUR – 77, BARKAT NAGAR, TONK- PHATAK .RAJASTHAN, INDIA- 302015
4. Objectives: The following shall be the objectives of the Academy, but without any motive of profit.
(a) To establish, run, maintain, educational institution(s), research & training centre(s) for the promotion and education to develop human excellence along with academic and scientific knowledge in the field of pulmonary
medicine & chest diseases.
(b) To act as a liaison body.
(c) To do and perform all other acts, matters, and things that may assist or be necessary for the fulfillment of the above aims and objectives of the academy.
5. Methodology: To attain and furtherance of the these objectives, the academy may:-
(a) The academy management committee shall have power to purchase, take, lease, hire, exchange or otherwise acquire any interest in land(s), building, construction, repair, instruments, apparatous, appliances, utensil, books, newspapers, household, furniture’s, fitting, accommodation and privilege concession of movable and immovable properties of any kind or tenure necessary or convenient for carrying out the objectives of the academy.
(b) To improve, develop, sell, mortgage dispose off, donate or otherwise deal with the whole or in part; any kind of property and right(s) of the academy.
(c) Publish and circulate journal which shall be the official organ of the academy.
(d) To maintain an office and library at academy head office.
(e) To hold annual conference of the members of the academy and medical professions in general.
(f) To arrange and start under academy from time to time, conferences, lectures, train the trainers in India or abroad, seminars, CME, workshops, dry and live demonstrations, nursing care, rehabilitation, and health awareness programs, training and certificate courses on any aspects of the medicine, research and medical health concerned in the specialty.
(g) To provide means of promotion & advancement of the object mentioned in clause 4(a), (b).
(h) To affiliate and manage institutions having object similar to these mentioned in clause.
(i) To invest any money of the academy, not immediately required for any of its object in such manner as the academy may think fit.
(j) To promote, assist, subscribe to or, affiliate to or amalgamate with any other public body/ association whether incorporated or registered and having all together or in part object similar to those of academy.
(k) To collect funds by aid, subscriptions, gift, donation, corpus from, to receive assistance from the government, nongovernmental organizations, international organizations and person(s) and to control the investment and expenditure of the fund so collected; in such manner as the academy may think fit.
(l) To grant stipends, scholarship, and other allowances, concessions to the researchers, students and employees of the academy.
(m) To hand over part or whole any institution run by academy to the government on such terms and conditions as the academy deems fit.
(n) To Encourage research, registry, trials on allopathic or old Indian medicinal plants/ herbs research in medical science through grants out of the fund of the academy/ government fund grant, time to time, be determined by the academy.
(o) To recognize merit by awarding fellowship in accordance with rules and regulations framed for the purpose by the governing council.
(p) To do all such other lawful acts, things as are incidental or conductive to the attainment of above object.
(q) The objective set forth in any sub clause of this clause shall not, in any way, be limited or restricted by any references.
(r) The affairs of the academy shall be managed by principal management committee constituted in accordance with rules and regulations and directives of the academy.
(s) To recognize the work of scientists of excellence by awards. These awards will have a certificate or any other form of presentation as decided by the governing council.

6. GOVERNING COUNCIL FOR ACADEMY:

8. Membership: The academy shall consist of Honorary Members, Ordinary Members, Life Members, Fellows Members.
(a) Honorary Member:- They will be recommended by the Council for approval by the academy at the annual General Body Meeting. They will however not have the right to vote. Not more than 3 such fellows shall be elected in anyone year.
The they will be persons elected in recognition of their knowledge of, or contribution to the study of the speciality/or to the academy and shall be the member mentioned in clause 7.
(b) Ordinary Members:- Any person possessing a medical degree recognized by the Indian Medical Council Act, as amended in 1957 or a postgraduate / Doctorate degree in basic medical sciences and who is in active practice or has scientific or practical interest in the speciality may be propose for membership of the academy.
(c) Life Members:- Any person who is eligible for ordinary membership may be, if he so desires, made a Life Member on the payment of a lumpsum equivalent to 10 years of annual subscription in lieu of annual subscription provided all conditions as laid down for Ordinary Membership are satisfied.
(c) Fellows: Such members of the academy as have distinguished themselves in the speciality for at least 5 years after post-graduation are eligible and may be consider for the award of Fellowship. The award of Fellowship shall be decided by the Credential Committee governed by the Regulations framed by the Council from time to time. All Fellows are entitled to suffix FAPM to their names during their active fellowship of the academy, Candidature for Fellowship shall be considered a period of four years or more after becoming life member of the academy. However, this clause shall not be applicable for members mentioned in clause 7.
Applications for admission to membership shall be made to the Secretary of the academy in the prescribed form together with fee and with signatures of two Members from personal knowledge to support the candidature.

9. Subscription: The annual subscription for the payable by each member is Rs. 800/- only due in advance on 1st of April each year. The enrolment fee will be Rs. 100/- only, Life members shall pay a lumpsum equal to ten years subscription (i.e. Rs. 8100/- Including G5T) in lieu of annual subscription. These may be modified from time to time. Members elected as Fellows will pay Rs. 15,000 /- including GST as Fellowship fee in addition to all other subscriptions, on admission as Fellows or as may be modified from time to time. Annual subscription for the Journal (from non-members) shall be as fixed from time to time.

10. Privilege of The Member/Fellow:
(a) To be entitled to a copy of the Constitution of the academy.
(b) To receive all publications and proceedings of the academy.
(c) To vote at all annual General Body meetings/electronic Voting.
(d) To use the College Library.
(e) Fellows shall be eligible to contest for governing council.

11. Removal /Re-Admission:
Any member/fellow of the academy who willfully disobeys rules or orders of the academy or the councilor having unwillingly committed any breach of orders, persist any disobeyance or if for any reasons. He shall be liable to be removed from the academy. This decision will be taken in the governing council meeting under rules of the academy and shall be removed.

He shall not be eligible for re-election until the expiry of three years and shall be debarred from suffixing the FPMA to their name.

12. Article General:
(a) The academy shall sue and be sued in name of the secretary or a person authorized by the governing body / management committee may also authorize any other person to sign, file and appear in the court/tribunal/authority/arbitrator.
All legal issues to be under Jaipur jurisdiction only.
(b) No member of the academy, governing body /management committee shall be personally liable for any debt or liability of the society/institution(s) and no office bearer shall be personally liable for any act, deed or things done by him in the course of discharging his duties as such office bearer except under the provision of the section of the society registration act ,1958.

13. Administration:
(a) The governing council shall consist of minimum 11 and maximum 16 members.
President – 1
Vice President – 2
Secretary General – 1
Joint Secretary – 1
Treasurer – 1
Zonal Chairman – 2
Member – 8
(b) The president elect, who automatically assumes the office of the President after expiry of the term of the current incumbent.
(c) The elected members shall retire by rotation after completing three years of term that is called one term. The retiring member shall be eligible for re-election.

The term means the period extending from one annual GB meeting to the next 3rd annual GB meeting. The governing council of academy may also decide to keep any of above post vacant or designate one officer to perform the duties of the other post also.

14. Management Committee:
(a) In case, the academy runs the educational institution(s) /Public care Hospital(s), there shall be a separate managing committee for every institution to look after and manage the affaires of the institution.
(b) The term shall be three years begin from the 1 October to 30th September of the third year. Where any reason, the formation of the new managing committee is delayed in any year, the existing committee shall continue up to the next year as per the provision.
(c) The member or Nominee of member (one) as provided in the clause 7 shall be the member of the managing committee and shall be deemed as elected member of the managing committee of the institution(s).
(d) The following shall be the ex-officio members of the managing committee
I. CEO of Institution
II. Head of Institution
III. Administrator of Institution
IV. Nominee of the govt. /director education/board/university, as per requirement of the concerned rule/law/institution.
V. Any other such member if required under any law/direction/arrangement/agreement
(e) The CEO/head of institution/administrator and treasurer shall be amongst the founder members only and the founder members committee can nominate any academy member with % majority of consent.

15. Election Article: Election for governing body and procedure shall be as followed:-
Governing Body:
1. For the President Elect, Vice President, Secretary General, Joint Secretary and Treasurer, the intending candidates should have been elected members of the Governing Body for at least one term of Office before they can qualify for contesting these seats.
2. This clause will not be operative for the first six years to the post of secretary general, joint secretary and treasurer.
3. For the other seats of the Governing Body, the intending candidates should have been members of the academy for 5 continuous years.
4. No Member shall be eligible to seek election for same post:-
(a) As President elect for more than one term; (b) as Vice-President for more than two terms and (c) as a Governing Body Member for more than three terms for same post.
5. Election Procedure:
(a) By 15th June, the Hon, Secretary General shall send by Post / mail to each Member, a List of vacancies in the Governing Body & inviting Nomination A Member willing to contest for the election shall send his Nomination Paper which shall set out the Candidate’s name and address and the Office for which the Candidate is nominated, be proposed by one Fellow Member and seconded by another Fellow/Member and duly signed by them and also signed by the Candidate signifying his willingness.
(b) A Member cannot contest for more than one Office Bearer’s Post during one election.
(c) These nominations must reach the Hon. Secretary not later than the 05 July.
(d) The Hon. Secretary shall inform the contesting Candidates, names of all the Nominations received for their seats and if any Candidate wishes to withdraw his /her Nomination, he/she shall do so by informing the Secretary in writing on or before the 15th July.
(e) If the number of Nominations for each post exceeds the seats, by the 30th July, the Hon. Secretary shall send /organize Ballot Papers/ electronic voting to the members. The Ballot Papers shall bear the signatures of the returning officer. All the Ballot Papers duly filled in, shall be returned by the 15 August. These Ballot Papers shall be scrutinized.
(f) If the deadline for any of these procedures falls on a Sunday or a Bank holiday, Delivery by Post on the next working day shall be considered as the deadline.
(g) The results shall be declared at the Meeting of the Governing Body which shall be held ordinarily not later than the 30th of September.
(h) The terms of office shall be one year for President, 3 years for Secretary, Joint Secretary, Treasurer and Zonal Chairmen, two years for Vice President and for all other office bearers and Councillors.
(i) To facilitate the work of the academy, the Treasurer and Secretary and either the President or Vice-President shall be selected among the fellows from the city where the head office of the academy is located for that particular year.
(j) The Council of academy as constituted in accordance with the rules shall continue in office notwithstanding expiry of the period of their office until their successors have been duly appointed.
(k) In the absence of the President, his duties will devolve on President-elect or Vice-President of the academy.
(l) In the case of sudden vacancy of any particular office in the interval between two meetings, the President and Secretary General shall designate one of the members of the Council to hold that office till the post is filled by election according to the Rules.
(m) The whole election procedure shall be conducted by the returning officer, as appointed by secretary general.

16. The Governing Council: The functions and powers of the Council:-
(a) To manage the affairs of the academy for such purpose to make such regulations as may to them appear conducive to the good administration of the academy.
(b) Subject to confirmation by the next subsequent general body meeting to appoint any salaried officer, clerk or servants, as they may deem necessary, to define their duties, allowances, salaries, gratuities and privileges and to suspend or dismiss them or dispense with their services, as the occasion my require.
(e) To prepare and submit to the annual general body meeting a report on the general concerns of the Council. Such reports shall set forth the i expenditure for the previous year, the balance in hand, the debts and assets, estimated income and expenditure of the succeeding year, and the progress of the work. The report shall also include an abstract of the proceedings of the Council during the members, one of whom must be either the President or President-Elect or Vice-President shall form the quorum.
(f) To appoint Committees both standing and ad-hoc.
(g) Every GC member shall attend MEETING.

17. Power & Duties of Officers:
(1) President:
(a) To preside at all meetings of the Council and to regulate the proceedings at such meetings.
(b) To be ex-officio member of all committees appointed by the Council.
(c) President shall have powers to take any emergency action with secretary.

(2) President-Elect & Vice-President: Will be an ex-officio member of the Governing and can preside at meetings in the absence of the President.

(3) Hon. Secretary General:
(a) To conduct the correspondence of the Council and academy. To take minutes of such meetings during the progress and at the commencement of every such meeting, to read the minutes of the previous meeting.
(b) To exercise general supervision over the staff and affairs of the academy and to assist in carrying out these rules and regulations and orders made by the academy.
(c) To maintain a roster of all office bearers, Members and Fellows along with their qualifications, designation, date at birth and address.

(4) Joint Secretary: The Joint Secretary shall assist the Secretary in the discharge of his duties and will render general assistance in all administrative work. The Joint Secretary may take over the duties of the Secretary completely during the temporary absence of the latter.

(5) Treasurer: The Treasurer shall receive and hold for the use of the academy all money paid to the academy and shall keep exact accounts of all such receipts and payments. The Treasurer may incur expenditure for the day-to-day working of the academy in consultation with the Secretary. The matters related to finances will be decided by the Finance Committee appointed by the council of the academy of which Treasurer will be the Convener.

(6) Auditor: The Auditor will be appointed in the general body meeting of the academy.

18. Meetings: The academy shall hold at least one regular annual meeting each year at any place determined by the Council. All Fellows and/or Members will form a quorum far the annual meeting. In the absence of the quorum, the Presiding officer can hold a meeting. No quorum is required for such adjourned general meeting. The Governing Council members will be paid (to and fro) fare to attend the Governing Council’s meetings & of annual scientific conference, this clause shall be restricted to the limitation of corpus fund of academy.

19. Amendments:
(a) The amendment will be done as per section 12 of Rajasthan Societies Registration Act, 1958.
(b) The rules and regulations may from time to time, be amended, altered or cancelled at à general body meeting of the academy except clause 14 and clause 20.
(c) The GC/G8M of Academy shall have no interfering/restrictive powers over the management committee clause 14 and journal clause 20 and their workings.
(d) An amendment in the constitution can be made if ratified by the General body by 2/3rd majority with a quorum of at least 12 Fellows and/or Members, Notice of such a resolution has to be sent in advance with the agenda. And same shall have been passed by majority in meeting and voting.

20. JOURNAL: The “Journal of Pulmonary Medicine and Research” the only official journal of the academy will be published under the auspices of the academy and the scientific activities of the academy & various Zone/ branches will be published as a “NEWS LETTER” in journal from time to time. The members of academy mentioned in clause no. 7 and founder editorial board committee shall run JOURNAL. The academy governing council shall not interfere the working of JOURNAL.

21. BANK: All the money of the academy shall be deposited and or invested in any nationalized bank or any other bank. The bank shall be approved by academy and council. All the accounts and other investments in the name of academy shall be operated by any two from the President, Hon. Secretary General and treasurer and one must be Hon. Secretary General. And all the document being signed by them. Once at least in every year, the accounts of the academy and institution shall be examined and audited. The report of the auditors shall form the part of the annual report submitted to the next general meeting.

22. Dissolution: In the event of the dissolution of the society, its properties and funds shall be disposed to the provisions of the societies registration act, 1958 or any statutory modification or enactment thereof.